The Landlord Document Vault is a complete build blueprint (PDF guide) for setting up a landlord’s document record system inside your own Notion — a properties register, a documents register indexing the paperwork you file, an expiry and renewal schedule, a tenants register, a signing log and an archive board, tied together by relations and rollups and read from a single dashboard.
What it is: an exact, step-by-step build specification — every database, every property (name + type), every view, and every formula written out in full, plus a sequenced 30-minute build checklist, a sample-data chapter with fictional data and stated expected counts, and weekly + monthly workflows. The vault is an index of your own paperwork — the guide contains no forms, no clauses and no document wording of any kind.
What’s inside the system: Properties Register (each property with a Documents on File count read back from the register), Documents Register (every document you file, with its kind, its property and tenant, and where it sits), Expiry & Renewal Schedule (each dated document with a Days Left formula), Tenants Register (contact labels and the dates as you record them), Signing Log (each signing as a dated record) and Archive Board (closed documents counted per property) — plus the Dashboard.
Honest note: this is a build-it-yourself blueprint guide, NOT a hosted duplicate-this link — you build the system in your own Notion (the free plan is enough; no Notion subscription needed), following the guide step by step. Building it yourself means you own it outright, understand every part of it, and no seller can ever revoke access. Setup follows the checklist; most builders finish in about 30 minutes.
Instant download — 13-page PDF. Planning/organization tool only — not accounting, tax or legal advice.
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